More efficient handling of laboratory tests
Karolinska needed to improve their handling of tests sent to laboratories. Back in 2003, Karolinska Sjukhuset in Solna went from using regular laser printers for blood test labelling, to using Zebra® desktop printers. The system was gradually expanded and now covers all of Karolinska Universitetssjukhuset. A cost effective and safe solution was needed. The Zebra® TLP 2844 desktop printer was chosen as ideal for printing test tube labels, emergency room ID tags and patient records. Today Karolinksa deploys more than 2000 TLP 2844 desktop printers!
A journal system called TakeCare enables Karolinska hospital personnel to follow up on a patient's health care history, from anywhere in the hospital that it's held. This greatly reduces the risk for providing the wrong treatment due to incomplete information. Zebra® printers are used for labelling orders for blood, plasma and tissue tests to be sent for analysis. They are also used for patient labels and ID-bands for acute cases. When a doctor orders a blood, plasma or tissue test, he enters the order into the TakeCare system, which in turn generates a barcode and a LID (laboratory identity) number.
The doctor chooses which tests should be done and the number of labels to be printed. He then attaches each label to a test tube and sends them off to the lab. The barcode also incorporates a unique directory code, which identifies each of the more than 10,000 tubes sent to the laboratories each day and assures every sample is correctly distributed.
By integrating orders with the journal system, the process has become transparent. It is easier to see if and why a test has not been analysed. Also, as each test is directly linked to a specific patient's journal, the possibility of incorrectly identifying the results or the patient is almost completely removed.
The fact that all orders have been integrated with the TakeCare system also makes it easier for everyone to process the large amount of daily tests. "The Zebra® printers are stable, user friendly and safe to operate, which is of critical importance to us," said Svante Lewald, Systems Technician at Karolinska. "When you work in a hospital environment it's important to properly understand the problems associated with handling such a high volume of identical looking items. Our largest challenge was finding a single labelling solution suitable for all the diverse hospital areas. We received a lot of help from our local systems integrator with this. However, you rarely receive positive acknowledgement for technical healthcare solutions – if it works and no one is put at risk, no one notices, you just keep going," Svante Lewald continued.
Karolinksa's systems integrator is a specialist at integrating label and barcode systems and has helped the hospital implement and integrate this healthcare labelling solution with its TakeCare system. The Zebra® desktop printers' reliability and user friendliness is also of great importance in an environment where the smallest mistake could have significant consequences.
"We noted Karolinska's user requirements and then produced a label material that works with Zebra® printers. Previous experience helped us a lot in this process, so that we could ensure it would be a material that Karolinska would approve. Today we deliver 4.8 million labels a year to Karolinska," Kjell Forsberg, who works at Karolinska's systems integrator continued.