One thing that caught my attention was that more than two-thirds of hospital executives still don’t feel their organizations are investing enough to maximize staff efficiency and acknowledge more must be done moving forward. The hospital supply chain is a prime example of an area that can help integrate processes to make hospital staff more efficient by asking them to do less instead of more. And study feedback revealed that many healthcare facilities are choosing to evaluate and implement clinical mobility to achieve real-time, accurate data about their hospital inventory. In other words, they are making investments to implement more efficient hospital supply chain management systems and processes to take more of the load off their staff – and that’s something we like to hear. However, they are not just stopping there.
Based on further analysis of the vision study and our own discussions with healthcare professionals, here are three inventory management practices we expect to see trending in the healthcare supply chain next year:
1. Real-time Inventory Management and Asset Tracking
Limited and inconsistent data remains a significant barrier for many hospitals, and inventory visibility becomes even more critical in unexpected and emerging situations. Therefore, the connection between clinical need and supply chain is a standout trend that will continue to increase in popularity. Expect to see nearly every clinical and nonclinical department increase its utilization of real-time location system (RTLS) for inventory management, as it is becoming more critical to track everything from medications and medical devices to specimens, staff and patients.
Radio frequency identification (RFID), Bluetooth® Low Energy and other location technologies, if properly integrated with business systems and edge devices, can link clinicians to the supply chain in real time. Four-in-10 vision study respondents said their hospitals saw boosts in the accuracy of supplies tracking and inventory management after implementing clinical mobility solutions alone. And 83% said they plan to implement workflow automation to manage the supply chain in the next year, which will further inject efficiencies. Knowing the location and status of supplies and equipment is critical to making smarter, in-the-moment decisions and remaining adaptable.
“More and more, systems inside and outside the hospital are becoming connected and [are] transforming the healthcare delivery system, creating high-efficiency workflows that minimize errors and reduce costs,” the report notes.
2. Dynamic Workflow Automation
Technological strategy and connectivity are being required across all functional areas in healthcare to ease staff communication, increase collaboration and improve responsiveness. As the adoption of the Internet of Things (IoT) accelerates, more sophisticated technologies like RTLS are increasing in popularity beyond fundamental asset management purposes. In fact, 36% of hospital decision-makers surveyed say RTLS is currently being used for dynamic workflow notifications and another 35% expect to deploy RTLS for this purpose in the next year.
Automation can also provide analytics and automated reporting, which allows providers to turn their data into action. A great example of the power of automation is using analytics to drive periodic automatic replenishment (PAR) demand planning.
Maximum daily usage can be derived from data to determine an optimized PAR stocking level. These PAR level adjustments can eliminate excess and obsolete stock. Oracle Cloud can use automated workflows to automatically process PAR replenishment data and produce a demand planning report with recommended adjustments to current PAR levels. More information about PAR can be found in our PAR Best Practices Guide.
3. Expanded Telehealth and Cloud Technology
With more data than ever becoming available to clinicians, it’s imperative that hospitals maximize the usefulness of these data streams by using an integrated systems approach. For many, this means moving their operations from an on-premise enterprise resource planning (ERP) solution to a cloud solution. This is important for real-time visibility and integral for accessibility. With telehealth and remote work becoming more popular, having access to data outside the four walls of the hospital is also vital.
Cloud technology also allows IT teams to remotely manage and update mobile devices through a mobile device management (MDM) system. Using an MDM, IT teams can update firmware and perform updates from a PC in a matter of minutes. This saves time and removes the headache of having to touch every device to manually perform security updates or settings.
Hospital Supply Chain Management Can Transform Patient Care
Ultimately, cloud enablement is at the center of all these trends. A mobile materials management system, like RF-SMART, allows healthcare providers to take control of their inventory and eliminate outdated, manual tracking methods. Using a mobile solution can keep clinicians on the floor updated with what is available in the stockroom, ensure the emergency room (ER) and cath lab have everything they need for tomorrow’s cases, or update the physician on when to expect a certain patient order. Other benefits of cloud inventory include:
- a reduction in the time required to manage materials.
- increased visibility and productivity of material handling workers.
- improved and automated data entry.
Software in the cloud is what ties every aspect of your inventory management together. Whether using a read-to-cloud RFID API that syncs with a real-time cloud inventory solution or simply utilizing a mobile PAR management system, having complete visibility into available supplies could mean the difference between a successful operation or even saving a patient coming into the ER.
Listen to the podcast episode on this topic for a deeper dive!