Zebra Spares Pool and Commissioning Services

Zebra Spares Pool and Commissioning Services are a convenient way to ensure limited impact on business functions when one of your Zebra devices requires repair:

A Spares Pool enables overnight replacement of malfunctioning devices (both printers and mobile computers)

With Commissioning Service, Zebra's repair technicians will also configure your devices to your specific settings so they are ready to use when you receive them

If you have selected and established Commissioning Service (described below), your spares pool may include devices commissioned with your settings and applications, and any accessories specified during setup of commissioning service with Zebra.

Spares Pool Service For Advance Exchange

When you request Zebra OneCare Select service, Zebra will maintain and manage for you a pool (buffer stock) of ready-to-ship devices within one of our global repair depots.

When one of your devices needs repair, simply submit your authorization request (using the Zebra Repair Order Portal or another approved method) and we will overnight a replacement device that is ready to use, right out-of-the-box.*

Zebra Provided and Managed Spares Pools

Zebra’s standard method for spares pool management is for Zebra to provide and manage the pool of available devices.

o   Next business day advance replacement of covered devices (both printers and mobile computers) for OneCare Select customers*

o   Zebra procures, supplies, replenishes and manages the spares pool

o   Faulty units are repaired and placed into the spares pool

o   Customer is expected to return faulty unit to Zebra within 30 days of receiving replacement (See detailed guidance in the section Customer Return of Malfunctioning Products below.)

Customer-Provided and Zebra-Managed Spares Pool

This service is available in North America only (U.S. and Canada). 

Note: Zebra-owned and managed spares pool services are the recommended option.

o   Spares pool is comprised of Products the Customer procures and provides to Zebra to manage on the Customer’s behalf

o   Customer must purchase and provide Products to replenish the Spares Pool, as needed, based on Activity and Missing Unit reports supplied by Zebra

o   The Customer will have a dedicated Spares Pool

o   To maintain devices for advance replacement, Customer will provide to Zebra a quantity of devices representing an agreed percentage of the Customer’s install base (typically 5%)

o   Customer is expected to return faulty unit to Zebra within 30 days of submission of a repair authorization request to Zebra. (See detailed guidance in the section Customer Return of Malfunctioning Products below.) Failure to do so may result in a fully depleted spares pool, preventing Zebra from delivering OneCare Select advance exchange service. 

Customer Return of Malfunctioning Product

For Zebra-provided/Zebra-managed spares pools:

o   Customer is expected to return faulty unit to Zebra within 30 days of receiving replacement 

o   If malfunctioning Products are not received by Zebra within 30 days of repair return authorization request, Zebra may, at its sole discretion, issue an invoice for the replacement Product at the current list price or suspend the Service.

o   Replacement Product is not covered under the Service Contract until the malfunctioning Product under RMA (the ‘Due Back’) is received. If an RMA is raised on the replacement unit before the Due Back is received, the RMA will be raised as a Per Incident repair and is chargeable.

For Customer-owned spares pools:

o   Customer is expected to return faulty unit to Zebra within 30 days of submission of a repair authorization request to Zebra. Failure to do so may result in a fully depleted spares pool, preventing Zebra from delivering OneCare Select advance exchange service. 

o   If malfunctioning Products are not received by Zebra within 90 days of repair return authorization request, Zebra may, at its sole discretion, cancel or close the open order for repair of the faulty device.

Device Commissioning Service

Without commissioning, a device is repaired by the depot and returned to factory defaults, including the latest Operating System (OS) and Board Support Package (BSP). Any customized setup must be performed by the Customer. With Zebra’s Commissioning service, Zebra’s Repair Technicians restore your devices to your specified settings, so they are ready-to-use when you receive them.

o   While our Customer Onboarding Team will work closely with you during the setup process, Zebra relies on our Customers to provide all commissioning documentation, including installation files, licenses, settings, and detailed, step-by-step installation instructions necessary to load and configure each product

o   Application Loading Service: Zebra archives and reloads Customer-owned or licensed applications, and any Customer-specified Operating System version

o   Configuration Management: Zebra loads site-specific information (such as IP addresses, logon IDs, network settings, and configuration for Wi-Fi connectivity) onto a Customer’s devices

o   Commissioning is an included benefit with Zebra OneCare Select service contracts, and may be purchased as an optional add-on to Zebra OneCare Essential service contracts 

o   Customers may provide up to two (2) updates and/or revisions per any 12-month period during the term of this Service

o   Customer should use the forms on this page to initiate setup of Commissioning service

Over the course of your contract term, our Customer Onboarding Team may contact you to ensure your files and commissioning instructions are maintained to align with any emerging operating system or product engineering changes affecting your devices.

*For complete details about these services – including repair authorization, regional cut-off times for same-day/next-day shipment of replacement devices, and device commissioning, refer to the appropriate Zebra OneCare Essential or Select Service Description document provided with your new/renewal contract Welcome Pack which you may need to obtain from your Zebra Authorized Reseller.